Sunday, 29 November 2009

How to avoid Forgetting Subject when sending emails

Sometimes we forget to put the SUBJECT in the mails which we send. That could be deadly sometimes when you are communicating to the clients; to avoid such a situation, follow the steps below. There after when you send a mail without subject, a pop up window asks for your confirmation. You can try it !

1. Open your outlook
2. Press Alt+F11. This opens the Visual Basic editor
3. On the Left Pane, one can see "Microsoft Outlook Objects", expand this. Now one can see the "ThisOutLookSession".
4. Click on "ThisOutLookSession".
5. Copy and Paste the following code in the right pane. (Code Pane)

Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)
Dim strSubject As String
strSubject = Item.Subject
If Len(strSubject) = 0 Then
Prompt$ = "Subject is Empty. Are you sure you want to send the Mail?"
If MsgBox(Prompt$, vbYesNo + vbQuestion + vbMsgBoxSetForeground, "Check for Subject") = vbNo Then
Cancel = True
End If
End If
End Sub

6. Save this and Now close the VB Code editor.
7. In Outlook Go to Tools > Macros > Security > In the Security Level Tab > Select the option MEDIUM > OK
8. Now Restart the Outlook, a dialog box pops up to Disable / Enable the macros; select as Enable Macros (this option will pops up when ever you restart outlook.
9. From now on , this macro will make sure you do not make the mistake of sending a mail without subject


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